Church rotas made simple with plan2gether

Rotas are a vital part of church life – take the pain out of scheduling with a free plan2gether account.

Diagram showing church, calendar, team of people, woman managing at laptop, notifications

Our Features


Create recurring and non-recurring events

People in a team

Manage people, teams and roles

Manage anywhere

Edit and manage your rotas from anywhere

Phone showing notification

Send reminders by email or SMS


Full control over rota privacy and access to personal data


Help articles and free email or phone support available

Simple Pricing


Sign up for free with the following limitations:

  • 300 people
  • 1 event
  • 1 team of up to 20 people
  • 10 roles
  • Email messaging
  • SMS rota reminders
  • Limited support

£10 per month

One price unlocks unlimited features:

  • Unlimited people*
  • Unlimited events
  • Unlimited teams and roles
  • Email messaging
  • SMS rota reminders
  • 50 free SMS credits
  • Priority support
* Requires validation of your organisation
A subscription to plan2gether covers a single organisation and costs £12 per month paid monthly or £10 per month paid annually (£120 per year, 12 months for the price of 10).

Sign up and create your first event and team for free. No payment details required.

Church rotas don't have to be a hassle

plan2gether makes church rotas simple - easily organise your teams, automatically create events and notify people when they are on the rota.

Simple, Easy to Use, Uncomplicated Interface:

  • Access your rota from anywhere you have an internet connection
  • Use any device - plan2gether is designed for use on desktop, tablets or mobile

Your People:

  • Add and edit quickly and easily
  • Bulk import people from a CSV file
  • Assign access levels, add display names (for privacy)
  • Add email address and mobile number for rota notifications
  • Send welcome email and invite people to create a user account

Your Teams and Roles:

  • Flexible team names – you decide on name: Worship, Tech, Crèche, Welcoming, Communion, Coffee etc…
  • Single role or multi-role teams
  • Create roles within your teams – you decide on name: Keyboard, Bass, Guitar, Drums etc…
  • Allow people to be reserves in a role

Create Events:

  • Create recurring or non-recurring events
  • Flexible event names – you decide on name: Morning Service, Communion, Band Practice, Coffee Morning, etc..
  • Assign teams and/or roles to your events
  • Add notes for an event or for a single team in an event


  • Rotas are generated automatically for upcoming events
  • Easily edit the rota by swapping or removing people in a role
  • Conflicts are highlighted and can be resolved
  • List or calendar view
  • Filter rota by teams or events
  • Print rota

Access Control:

  • Administrator: has total control of the organisation
  • Team Manager: can add people to the team, assign roles, and message team members
  • User: can log in and manage their assigned rotas (swap for someone else or remove themselves)
  • Anyone: can view rotas for upcoming events


  • Automated and manual email notifications
  • Set time for notifications to be sent in advance of an event
  • SMS notifications (optional)

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