Terms and Condition for using the plan2gether Service

These Terms and Conditions are produced in accordance with the requirements of the General Data Protection Regulation 2018 (GDPR).

To use plan2gether to help with the management of your organisation’s rotas, you must first agree to these Terms and Conditions on behalf of your organisation. By signing up and creating an account for your organisation to use plan2gether, you agree to be bound by these Terms and Conditions and acknowledge that any violation of the terms outlined below may result in the termination of your account.

plan2gether is developed and maintained by Amplify Code Ltd, a company registered in Scotland with registered number SC457797. plan2gether is a web-based rota management system and is provided on an “as is” and “as available” basis.

To the maximum extent permitted by law, this agreement is governed by the laws of Scotland, and you hereby consent to the exclusive jurisdiction and venue of courts in Scotland in all disputes arising out of or relating to the use of plan2gether.


Access to an account:

To use the Service and create an Organisation’s web page to manage and display your rotas, you must sign up on the plan2gether web site.

We reserve the right, at our discretion, not to accept your application for an account.

At the point of clicking the “Create account” button, a legally binding contract will be created between us and you; you must therefore ensure that you are authorised to enter into this contract for and on behalf of your Organisation. We reserve the right to get confirmation that you have the authority to create an account in the name of the organisation. These Terms and Conditions shall govern our agreement with you and your Organisation.

If at any time you need to update the Organisation account contact details you provided to us when applying to access The Service, you can do so by contacting us at [email protected]. You are required to provide a designated, named account contact. A change of account contact details does not change the contractual relationship between us and your Organisation.

Your obligations to us:

Our obligations to you:

Subscription payments:

Full details of the subscription fees for the use of The Service are provided on the plan2gether website. We reserve the right to vary these fees from time to time, at which time we will provide notice through the plan2gether website and by email.

When an organisation creates an account for The Service, the Organisation will initially have a free account giving limited access to the Service. For details of the free account see the plan2gether web site. Your Organisation is not entitled to benefit from more than one free account, and if we discover that your Organisation has created additional free accounts, we reserve the right to remove the additional free accounts from The Service.

Your subscription to The Service will be paid either monthly or annually with automatic renewal. There will be no refunds for unused periods of service.

We are under no obligation to provide The Service to you and your Organisation if payment of the subscription is not made within a timely manner. If a subscription becomes overdue, we reserve the right to suspend access to The Service until the balance is paid. In the event that payment is not made in accordance with any mutually agreed period of grace, we reserve the right to close your Organisation’s account with The Service permanently and all data relating to the account will be removed.

Cancelling a subscription:

If you wish to cancel your subscription to The Service, you must contact us by email ([email protected]) at least 10 clear working days before your next billing day; your next billing day is displayed within the Subscription section of your account.

If you or your Organisation fail to abide by these Terms and Conditions, we reserve the right to suspend access to The Service or permanently cancel the plan2gether account and delete the data. If we withdraw access to The Service due to a breach of these Terms and Conditions, no refund will be payable.

Privacy, data ownership and security:

By using The Service, you are accepting these Terms and Conditions, and our description of the way we collect and use data within The Service as described in the plan2gether Privacy Policy.

General terms:

Limitation of liability:

You use The Service entirely at your own risk. You understand and will not hold us responsible for any loss or damage incurred to you or your Organisation by using The Service. This includes, but is not limited to, loss of revenue, profits, goodwill, data, or other intangible losses.

Where we are not legally entitled to exclude our liability, our total liability for any loss or damage relating to The Service shall not exceed an amount equal to the subscription fees which your Organisation has paid to us in the previous calendar month.

Contact details:

Tel: +44 (0) 1355 246832 (UK office hours)
Email: [email protected]

Updated January 2024